HR Administrator and Office Manager

The Gwinnett Coalition is a growing and dynamic nonprofit organization with a vision for an equitable, resilient, and healthy Gwinnett. Our mission is to advance equity and community well-being. Through our three pillars of health equity, mental and behavioral health, and nonprofit capacity building, we work to tackle root causes and bigger-picture problems that impact all members of Gwinnett County.

Position Overview

The Gwinnett Coalition is seeking an organized, proactive, and detail-oriented HR Administrator and Office Manager to join our dynamic team. This hybrid role combines key administrative functions in human resources and office management to support the growing needs of the organization. The HR Administrator and Office Manager will be responsible for maintaining accurate employee records, coordinating onboarding and offboarding, managing HRIS (BambooHR), and assisting with employee benefits and payroll-related tasks. In addition, this individual will handle day-to-day office operations, including managing office supplies, coordinating meetings and events, and helping to maintain a positive and productive work environment. This role is essential in ensuring smooth HR processes and efficient office management as Gwinnett Coalition continues to grow and strengthen its impact in the community.

Location: Gwinnett County, GA (Hybrid)
Position Type: Full-Time, Exempt
Salary: $60,000 annually
Reports To: Chief Executive Officer

Key Responsibilities

Human Resources Administration

• HRIS Management: Administer and maintain BambooHR, ensuring all employee records are up-to-date and accurate, and generating HR reports as needed.
• Onboarding & Offboarding: Manage the onboarding and offboarding processes in collaboration with hiring managers, ensuring a seamless experience for new hires and departing employees.
• Benefits Administration: Serve as the first point of contact for employee benefits inquiries, assist with benefits enrollment, updates, and related questions.
• Payroll & Timesheet Coordination: Work closely with the finance department to process timesheets, track PTO, and ensure accurate reporting of work schedules and absences.
• HR Documentation: Prepare and maintain HR-related documentation, including new hire guides, employment contracts, benefits forms, and employee status change documentation.
• Employee Engagement Support: Assist with employee engagement activities such as team-building events, recognition initiatives, and wellness programs that promote well-being and work life balance.
• HR Compliance Support: Ensure HR practices align with company policies and legal regulations, including assisting in the implementation of any necessary HR policy updates. Stay current with new HR trends and regulations to suggest updates or improvements to existing HR policies and practices.

Office Management

• Office Operations: Oversee the daily operations of the office, including managing office supplies, coordinating deliveries, and ensuring the office is organized and well-maintained.
• Room Reservations & Meeting Coordination: Manage meeting room reservations, coordinate logistics for internal and external meetings, including booking meeting spaces, arranging refreshments, and setting up audiovisual equipment.
• Event Planning & Coordination: Assist in organizing staff meetings, social events, and team-building activities to promote a positive and engaging work environment.
• Facility Management: Coordinate with external vendors for maintenance, repairs, and office space planning, ensuring that office environments are functional and meet the evolving needs of the team.
• Health & Safety: Assist with maintaining office safety protocols and emergency procedures, ensuring compliance with health regulations, company policies, and industry standards for workplace safety.

Strategic and Operational Support

• Strategic Plan Implementation: Assist with tracking organizational progress against goals and objectives outlined in the strategic plan, providing administrative support to ensure timely execution of key initiatives.
• Standard Operating Procedures: Oversee the development, implementation, and maintenance of standard operating procedures to improve office efficiency and organizational effectiveness, ensuring that processes are streamlined and best practices are followed.

Team Support and Collaboration

• Administrative Support: Provide administrative assistance to the leadership team, as needed.
• Scheduling & Logistics: Support the coordination of employee schedules, travel arrangements, and other logistical needs to ensure smooth operations.
• Other duties as assigned.

Qualifications

Knowledge, Skills, and Abilities

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred, or equivalent experience.

• Minimum of 3 years of experience in HR administration and/or office management.
• Experience with HR processes, compliance, and benefits administration.
• Proven ability to manage office operations and coordinate administrative tasks.

• Experience working and interacting effectively with diverse populations.

Preferred Skills and Abilities

• Strong organizational skills with a keen eye for detail.
• Excellent communication and interpersonal skills, with the ability to interact with employees at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HR databases.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving skills and ability to work independently in a fast-paced environment.
• Ability to multitask and prioritize workload effectively.

Education and Experience

• Experience in non-profit or community-based organizations.
• Familiarity with employment laws and regulations.
• Strong understanding of benefits programs and open enrollment processes.
• Proven ability to manage office operations and coordinate administrative tasks.

Physical Requirements

• Must occasionally lift and/or move items and materials to perform job duties.
• Ability to work flexible hours, including occasional evenings or weekends for events or team-building activities.

Benefits

• Day one, fully subsidized health insurance for the employee, with optional dental and vision plans available.
• 403(b) retirement plan with employer match.
• Generous paid time off (PTO) and 12 paid holidays.
• Workplace flexibility with options for remote work.
• Phone stipend and professional development opportunities.

How to Apply
Interested candidates should apply at https://gwinnettcoalition.bamboohr.com/careers.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.